Professional Documents
Culture Documents
PART-2
CLICK HERE TO JOIN CHANNEL://t.me/RankiqSSC
(By:AMIGOS TEAM)
Microsoft Word
Microsoft - This company was established in April 1975 in Washington, USA. It was
founded by
Bill gates.and Paul
Allen
MS Office – is a group of application software used in Office work, which can also
be calledpackage and suite. Many applications are present in it.
The following are the major software of MS Office – MS word, Excel, Power Point,
Access,Outlook, Publisher, Link, One note etc.
MS Office was first used for Marcos in 1989 and later its use for Windows OS was
started in1990.
1. Clipboard
Data cut or copied by the user is saved in the clipboard until it is pasted. 24
Objects canbe saved in the Clipboard.
Cut (Ctrl+X) :- To cut the selected data i.e. to remove it
from its place.Copy (Ctrl+C):- To copy the selected data.
Paste (Ctrl+V):- To paste cut or copied data.
Format Painter (Ctrl+Shift+C):- Format Painter is used to copy the
formatting applied toany data in the document and apply it to other data.
On clicking Format Painter, the mouse pointer turns into a paint brush.
2. Font (Ctrl+D)
The By Default Font of the file in MS-Word is Calibri. Whose by default
font size is 11.Font size is measured in points.
Minimum Font Size 01 Point & Maximum Font Size 1638 Point in MS-
Word. Format Tool Bar Minimum Font Size is 08 Point & Maximum
Font Size is 72 Point.You can increase the size of any font up to 0.5.
Font Style -
There are four font styles in MS-Word which are:
Regular :- From this the text is taken in regular format.
Bold :- With this the text is written bold (dark).
Italic: - With this the text is written diagonally.
Bold / Italic: - With this the text is written diagonally and deep
simultaneously.Font Effects are the following:
1. Subscript (Ctrl+=) - Place the selected text in the bottom
Example :- 504
2. Superscript (Ctrl+Shift++) - To put the selected text in the top
Example : 504
3. Strikethrough - To give in a single line through the middle of
the text. Like-(Chetan)
4. Double Strikethrough - To throw through the middle of
the text into thedouble line. Like- (Chetan)
5. Emboss
6. Engrave
7. All Caps
8. All Small
JOIN FOR MORE - https://t.me/RankiqSSC
9. Shadow
10. Hidden
11. Outline
Letter Case -
There are 5 types of Letter Case in MS-Word.
1. Sentence Case: - By this the first character of the whole sentence
becomes capital andall others are small.
2. Lower Case :- This makes all the characters smaller.
3. UPPER CASE :- This makes all the characters capital.
4.TOGGLE CASE :- This makes the first character of each word small and all
other capital.
5. Capitalize Each Word: - With this the first character of each word
is capital and allothers are small.
4. Styles
It is used to change the style of the text.
5.Editing
Find (Ctrl+F):- Find is used to find any text in the document.
Replace (Ctrl+H):- Replace is used to replace the found text in any
other.
Go to (Ctrl+G/F5):- It is used to go directly to Page, Section,
Line, Bookmark, Headingetc. of MS Word.
Select :- It can be used in three ways in
MS-Word Select All (Ctrl+A) :- To
select the whole text at once.
Select Objects :- To select Objects (Picture, Shape Clipart).Select text
with similar formatting
1. Pages
Cover Page :- It is used to insert Fully
Formatted Page.Blank Page :- To insert
Blank page in place of Cursor.
Page Break: - To separate the page from the location of the cursor.
2. Tables
It is used to draw a table in the document. A table can have a
maximum of 32767 rowsand 63 columns.
3. Illustrations
Picture:- It is used to insert a picture
in the document.
Clip art:- Picture, sound. It is used to
insert movies etc.
Shapes:- It is used to insert different types of
shapes in the document.
Smart Art: - It is used to create Hierarchy in the
document.
Chart F11 – It is used to create charts.
4. Links
Hyperlink (Ctrl + K): - It is used to create a link to a web
page, mail, picture of thedocument.
The text on which the link is created appears in blue color.
As soon as you touch the hyperlink text, the pointer of the
mouse changes to thehandshape.
Book Mark: - Bookmark is used to assign a specific area in the
document in soft copy.The name of the bookmark can be written
up to a maximum of 40 characters.
6. Text
1.Dropped
2.In Margin
None is used to remove the drop cap.
Drop Cap by Default is of 3 lines. Drop Cap can be applied from
Minimum 1 Line toMaximum 10 Lines.
Signature Line: - It is used to insert Signature Line at the place of
Signature in thedocument and Digital Signature can also be inserted
from it.
Date & Time :- It is used to insert Date & Time at the current location
of Cursor in thedocument.
Object :- It is used to use any other program in the file of MS-Word.
For example: -Using MS-Excel in MS-Word's file.
7. Symbols
Equation – It is used to insert mathematical equation in the document.
Symbol - It is used to insert special characters in the document such as: ©,
®, k&
1. Page Setup
Margin :-Margin is used to leave a certain space around the page in MS-
Word and thereare four types – Left, Right, Top, Bottom
Gutter margin is used for Book Binding, it is of two types Left
or Top.Gutter margin by default is Left and its position is 0"
inch.
Orientation
JOIN FOR MORE - https://t.me/RankiqSSC
By Default Page Orientation Portrait is there in MS-Word.
There are two types of page orientation in MS-Word - Portrait and
LandscapeSize -
The file created in MS-Word has a By Default Page Letter, whose size is
8.5×11" andit can be changed to different types of page sizes like legal,
A4 etc.
Column :-
It is used to divide the text of the document into two or more columns.
Breaks :-
It is used to separate the page from the cursor location.
Line Number :
Line number is used to put a number in front of each line of the page in
MS-Word-By default Line number = None
Line Number can be used in the following five ways-
2.Page Background
Water mark: - Watermark is used to give transparent text behind the text
written in Ms-word document.
Page Colour: - It is used to change the Document Page Colour.
Page Borders: - It is used to put a border around the page. Border can
also be appliedon Text, Paragraph and Page.
E.References
1. Table of contents
Add Text:- By this, level wise heading and sub-heading are made to the
selected text.Table of contents: - With this option, index tables of
headings and sub-headings are created.
Update Table: - Updates the index table with this option.
2. Footnote :-
Footnote is used to give reference at the bottom of the page.
End Note :- End Note is used to give reference at the end of the document.
3. Citation And Bibliography
Insert Citations: - This option is used to write the Citations of File
Book, Magazine,Article, Art etc.
Bibliography: - With this option, we do this to see the bibliography file of
the citation.
4. Captions
It is used to name the picture inserted or added to the document.
5. Index :- Mark Entry (Alt+shift+x)
Table Authorities:- Mark Citation
(Alt+shift+l)
1. Create :-
Envelops :- It is used for making and printing envelopes.
Labels :- It is used to make labels and print the labels on the envelopes.
2. Start Mail Merge :-
It is used to send the same mail to more than one person at once.
G. Review Tab-